OtherInBox and Yahoo and Me!

I posted about this groovy add-in to my Yahoo inbox last year.  It continues to be a marvelous tool to sort and organize my inbox. 

Certainly, the same type of functionality can be mimicked with filters in Yahoo, but I find filters to be a bit limiting, and I like the fact that I can "train" OtherInbox to send similar types of emails from different sources to the same folder. 

Where I find this especially useful lately is really using my Yahoo inbox as a virtual filing cabinet.  I have many OtherInBox folders setup and when I find a particular article of interest on the web, I'll email the article to myself from within the web page.  Where the website in question allows, I'll add a little blurb in the subject line so that it's a bit easier to navigate and sift through the myriad of emails in one OIB (Other Inbox) folder.

Nice work, guys!  I'm a big OIB fan and will continue to looks for ways of managing my email better and sharing tips along the way.

Hard Disk Fragmentation

You might have noticed that it takes your computer longer to launch programs or load your files? One of the reasons for this is because of something called fragmentation.

The user of the computer would never notice, but your hard disk is actually logically divided into small chunks called sectors. During the life span of your hard disk, you will have added files, removed them and made changes. When you are installing a new program, the computer will need to determine where it should be located. It will look for a group of sectors that are free and will start installing the program (or saving the data file) in the first sector. As that sector is filled up, the computer will then look for the next available sector. Once it has determined the best second sector to use, it sets a pointer at the end of the first sector which indicates the physical location on the hard disk where the second sector is located. Large programs can take up many sectors with the first pointing to the second which points to the third, and so on.

When you have a new computer, the computer is able to find large numbers of sectors in the same physical region and as a result, the program will be installed in sectors that have a close proximity. The problem arises as your hard disk fills up. If it needs to find a second sector and there’s not one near the first then it will look for the next available sector which might be on the exact opposite end of the hard disk. Thus, in this scenario, you could have one program file where the sectors are scattered throughout the hard disk. Although the computer keeps track of this seamlessly, the reality is that the sensor that reads the hard disk needs time to move back and forth and the hard disk spins like a record player (cd player?) to bring the right physical location to the read/write head. When the file is split up like this, this is known as fragmentation.

To combat performance slowdown caused by fragmentation, Microsoft Windows includes a utility which can be located by clicking on the start button and then selecting Accessories followed by System Tools and then System Defragmenter. You can think of this utility as a “spring cleaning” tool for your hard disk. Once you run it, the utility will go through and temporarily move sectors to empty areas and then organize the sectors that belong together sequentially. When you first run the System Defragmenter, it will do an analysis of your hard disk to determine how much your hard disk is defragmented. 

 
This process is safe to run, and there should never be any data loss, but of course, we all backup our hard disks on a regular basis in case of emergency. Right? :)

The defragmenter can also be setup to automatically defragment on a schedule that you define. How often you should defragment depends very much on how often you install or change files, how quick your hard disk and how big it is, but probably a monthly defragmentation would be sufficient. If you run the utility and see that it appears to be fragmented past 25%, then you can always just run it manually or adjust your schedule so that it’s defragmented weekly.

Waiting on The World To Change

This month’s article steals the title from a snappy John Mayer ditty and is somewhat of a departure from my usual articles. I have a particular rant with regards to technology not progressing fast enough for my liking.

Usually, I’m a little bit cautious with regards to technological advances, but in a case like this, I’m a big proponent and am anxiously waiting for the advances that I believe are (or at least technically could be) around the corner.

My biggest gripe is about this authentication process of who we are. I touched on a subset of this issue with my article titled Multiple Locks - One Key but it goes beyond this.

Not only are we expected to remember passwords for the gajillion websites that we visit but where this also impacts us in our wallets. I’m referring to this literally – at how many credit cards, debit cards, customer loyalty cards and identification cards that we’re forced to carry.

It might seem like a minor issue but I know for myself personally, I am convinced that how thick my wallet is, has affected me physically. I started noticing that when I was driving longer distances that I’d be getting a pain in my right hip. I didn’t really think much of it at the time, but as the symptoms progressed I tried to figure out what was causing the pain. I came to the realization that I carry my wallet in my right rear pocket and I noticed when I was sitting that the thickness of the wallet forced my right hip to be slightly out of alignment.

As an experiment, I started carrying my wallet in a jacket pocket when driving and the symptoms seemed to be much alleviated.

This caused me to question why on earth do I need so many separate cards. Certainly technology has advanced to the degree where at least for our loyalty cards, there could be one master card and my copy of this card would link to whatever programs I belonged to.

Same thing for credit cards and government identification cards. Why do I need to have so many pieces of identification? I guess that there must be logistical or privacy reasons in some cases, but cheese and crackers – I really should be able to have less than a half dozen cards in my wallet.

One of the arguments might be that if you someone gets access to this one “master” then they have access to everything (same issue as I noted in the Multiple Locks - One Key), but where we need a physical presence to use these cards, there must be a possibility of using biometric identification such as fingerprints or retina scans to prove that the card belongs to me – it’s really not all that complicated.

I would guess that the biggest problem is that this would be an absolutely huge infrastructure change on how our data is stored and our identity is authenticated, but I’m also quite certain that in the long run it would save companies significant amounts of money with reduced manufacturing/maintenance of these cards, let alone a (theoretical) reduced fraud risk.

At present I now have TWO wallets, one that I keep with me with just the cards that I might need on a semi-regular basis and a second wallet at home with the rest of my more infrequent cards.

As a society we managed to figure out how to replace trade and barter with a cash and credit system. Surely over this period, we’re ready for that next monumental step.